Frequently Asked Questions

The big difference is the MAILTO model. Existing outreach tools send from their own servers, which means you have to warm up domains, manage deliverability, and deal with spam complaints. AgentOutreach drafts the email and opens YOUR email client (Gmail, Outlook, whatever) — you send from your own inbox. No deliverability hell, no spam-factory risk. We help you write better outreach; we never blast it on your behalf.

By default, no — we draft every pitch and pre-fill the MAILTO link so you click Send from your own email client. Your reputation, your inbox, your control. The exception is Hosted Autopilot (Pro and Agency plans): you connect your own SMTP account and the AI sends approved pitches on your behalf from that inbox, with strict grade thresholds, hourly caps, and a daily audit digest.

Because we don't send for you, there's no shared-infrastructure spam risk like with bulk-send tools. You're sending one-to-one emails from your own inbox, which is exactly how legitimate outreach has always worked. Just don't blast every lead — pick the ones that fit and personalize beyond our draft.

Starter plan and up: you can manually mark any contacted opportunity as replied, booked, or declined directly from the swipe queue. Pro and Agency plans also get an outcome dashboard showing reply rates by category. Automatic reply detection via inbox connection is on the roadmap but not yet available.

Hosted Autopilot (Pro and Agency plans) is a server-side runner that fires every hour. You connect your own SMTP account, set a minimum fit grade, an hourly send cap, and a send window — then turn it on. Each hour, the AI brain reviews pending opportunities against your site profile and decides send / edit / skip. It targets a ~70% skip rate because a bad send is permanent while a skipped opportunity resurfaces next week. Every action is logged and emailed to you in a daily digest.

Yes — Pro and Agency plans include REST API access. Generate an API key at /dashboard/api-keys, then use GET /api/v1/sites//opportunities to pull leads, your own AI to decide send/skip, and POST /api/v1/opportunities//actions to log the result. There is a reference Python script and a copy-paste agent-instruction block on the /autopilot page. This is called Self-hosted mode — your SMTP password never touches our servers.

The AI category planner can propose any combination of podcast hosts, bloggers, niche newsletters, directory listings, guest-post pages, and partnership contacts — whatever is most relevant for your specific URL. You review the proposed list and approve only the categories you want before any scan runs.

When you set your role to Founder, CEO, or Owner, the AI uses first-person ownership language in drafts ("I built X"). Any other role — such as partnerships manager or marketing lead — switches to team-member voice ("I'm on the team at X"). Leaving the field blank produces neutral language. You can set a default in your sender profile and override it per site.

When Autopilot encounters a host whose only contact option is a web form, it drafts the field values (name, pitch text, subject, etc.) and parks the opportunity in your Form-fill queue at /dashboard/form-queue. You open the host\'s form, paste the pre-filled values, submit it yourself, then mark the row contacted or skipped. Nothing is ever auto-submitted on your behalf — you stay in control.

Some contact forms include a required phone number field. If you add your number to your sender profile (or per-site sender settings), Autopilot automatically populates that field in every form-fill packet it drafts — so you don\'t have to type or paste it each time. Leave it blank if you\'d rather fill it in manually.

When you add a site, the AI category planner reads your URL and your one-sentence description and proposes up to 10 outreach categories specific to your niche. You approve the ones you want once — those drive every future scan. No generic 'list of 10,000 blogs' approach.

We record why you skipped (if you tell us) and use that to teach the filter — if you skip three sites from a particular domain or with a particular pattern, future scans deprioritize that pattern. Your filter gets sharper over time.

We fetch each candidate page, parse it for mailto: links, visible email addresses, and contact forms. If nothing's on the page, we probe common paths (/contact, /submit, /pitch, /partnerships). If still nothing, we drop the lead — we don't surface dead-ends.

Outreach takes real work — even with pre-drafted pitches, you have to read the prospect's site, decide if it fits, tweak the message, and send. Most users never actually use more than 3-5 a day. The cap also prevents people from collecting leads in bulk and cancelling — paid plans get 20-500/day with weekly refresh.

Yes. Monthly plans cancel any time and keep access until the end of the billing period. Annual plans are non-refundable but you keep access for the full year. No 'gotcha' contracts.

Yes. Starter supports 1 site, Pro supports 5, Agency supports 25. Each site gets its own AI-approved category list and lead queue.